PULSAWORK Features Overview

Human Resources Management

Candidate Management

The Candidate Management module provides a comprehensive solution for tracking and managing potential employees throughout the recruitment process. This system enables HR professionals to maintain detailed records of all candidates, manage their applications, and streamline the hiring workflow.

Feature	Key Features	User Benefit
Comprehensive candidate tracking	- Track candidate status and progress - Maintain detailed candidate profiles - Store and manage documents	Streamlined recruitment process with complete visibility of candidate status and history
Application form management	- Customizable application forms - Digital form submission - Application status tracking	Standardized application process with customizable forms for different positions
Candidate status tracking	- Real-time status updates - Stage progression monitoring - Automated notifications	Real-time visibility of candidate progress through the hiring pipeline
Communication history	- Track all interactions - Interview feedback	Centralized record of all candidate interactions for better relationship management
Document management	- Secure document storage - Latest Documents	Secure storage and easy access to all candidate-related documents
Interview scheduling	- Dates of interviews - Feedback collection	Efficient coordination of interviews and filtering

Position Management

The Position Management module enables organizations to create, manage, and track job positions across the company. This system helps maintain organizational structure and ensures proper resource allocation.

Feature	Key Features	User Benefit
Position creation and management	- Create and maintain position profiles - Define position requirements and responsibilities - Track position status and availability	Clear organizational structure with defined roles and responsibilities
Job description templates	- Standardized template library - Customizable job descriptions - Version control for descriptions	Consistent job descriptions across the organization
Position requirements tracking	- Required qualifications - Skills and experience requirements - Educational requirements	Clear qualification requirements for better candidate matching
Position status monitoring	- Open/Closed status tracking - Filled position management - Position lifecycle tracking	Real-time visibility of open positions and hiring needs
Department and location mapping	- Organizational structure integration - Location-based position management - Department hierarchy visualization	Clear organizational hierarchy and reporting structure
Salary range management	- Define and update salary ranges - Market-based compensation tracking	Transparent and consistent compensation structure
Position hierarchy management	- Reporting structure definition - Career progression paths - Organizational chart integration	Clear career progression paths and reporting relationships

Employee Management

The Employee Management module serves as the central hub for managing all employee-related information and processes. This comprehensive system ensures efficient handling of employee data and supports various HR operations.

Feature	Key Features	User Benefit
Complete employee profiles	- Personal information management - Professional details tracking - Emergency contact information	Single source of truth for all employee information
Document management	- Employee document repository - Document expiration tracking - Secure document access	Secure and organized storage of all employee documents
Employment history tracking	- Position history - Department transfers - Salary changes	Complete record of employee career progression
Personal information management	- Contact details - Personal documents - Family information	Easy access to employee contact and personal details
Emergency contact information	- Contact details management - Relationship tracking - Priority contact settings	Quick access to critical contact information
Skills and qualifications tracking	- Professional certifications - Training records - Skill assessments	Better resource allocation and career development

Contract Management

The Contract Management module provides a robust system for handling all types of employment contracts and related documents. This module ensures compliance and proper documentation of all employment agreements.

Feature	Key Features	User Benefit
Contract creation and management	- Digital contract generation - Contract template management - Contract version control	Efficient contract creation and management process
Contract templates	- Standardized templates - Custom template creation - Template version control	Consistent contract documentation across the organization
Contract amendments	- Amendment tracking - Change history	Clear tracking of contract changes and modifications
Contract termination handling	- Termination process management - Exit documentation - Compliance tracking	Organized and compliant contract termination process
Contract renewal tracking	- Renewal notifications - Automatic reminders - Renewal workflow	Proactive contract renewal management

Visa and Residence Management

The Visa and Residence Management module helps organizations manage international employee documentation and compliance requirements. This system ensures proper handling of work permits and residence documentation.

Feature	Key Features	User Benefit
Visa application tracking	- Application status monitoring - Document requirements tracking - Deadline management	Organized visa application process
Residence permit management	- Permit status tracking - Renewal management - Compliance monitoring	Efficient permit management and renewal process
Document expiration monitoring	- Expiration filters - Renewal filters - Document status tracking	Proactive document management
Compliance tracking	- Legal requirement monitoring - Compliance reporting - Audit trail maintenance	Ensured regulatory compliance
International employee support	- Multi-country documentation - Language support - Cultural considerations	Comprehensive international employee management
Legal requirement management	- Country-specific requirements - Documentation guidelines - Compliance updates	Clear understanding of legal requirements
Status updates and notifications	- Automated alerts - Status change tracking - Deadline reminders	Updates on documentation status

Hiring Process

The Hiring Process module streamlines the recruitment and selection process, providing tools for efficient candidate evaluation and selection.

Feature	Key Features	User Benefit
Interview room management	- Room scheduling - Resource allocation	Efficient interview space management
Interview scheduling	- Automated scheduling - Reminder system	Streamlined interview coordination
Candidate evaluation	- Evaluation rating - Rating system	Structured candidate assessment process
Job offer management	- Offer creation - Acceptance tracking	Organized offer process management
Application form processing	- Digital form handling - Data collection - Application tracking	Efficient application handling
Hiring workflow automation	- Process automation - Status updates - Task assignment	Streamlined hiring process

Payroll Management

The Payroll Management module provides comprehensive tools for managing employee compensation, ensuring accurate and timely payment processing.

Feature	Key Features	User Benefit
Salary processing	- Automated calculations - Payment scheduling - Tax deductions	Accurate and timely salary processing
Premium & Rewards	- Performance bonuses - Overtime calculations - Special allowances - Reward tracking - Approvals	Motivated workforce with transparent reward system
Advances Management	- Advance requests - Approval workflow - Repayment scheduling - Balance tracking - Approvals	Controlled and organized advance payment system
Deductions Management	- Tax deductions - Social security - Loan repayments - Other deductions - Approvals	Accurate and compliant deduction processing
Payroll Data Export	- Custom export formats - Integration with accounting systems - Batch processing - Data validation	Seamless integration with external payroll systems

Benefits Administration

The Benefits Administration module enables organizations to manage and track employee benefits programs effectively.

Feature	Key Features	User Benefit
Employee benefit enrollment	- Enrollment workflow - Benefit selection - Documentation	Streamlined enrollment process
Benefit tracking	- Usage monitoring - Cost tracking - Utilization reports	Clear benefits oversight
Custom benefit packages	- Package creation - Employee assignment	Flexible benefits management

Learning and Development

The Learning and Development module supports employee growth and skill development through comprehensive training and development programs.

Feature	Key Features	User Benefit
Training program management	- Program creation - Course scheduling - Resource allocation	Organized training administration
Course tracking	- Progress monitoring - Completion tracking - Performance assessment	Clear training progress visibility
Skill development planning	- Skill assessment - Development planning - Progress tracking	Structured skill development
Performance reviews	- Review scheduling	Comprehensive performance management
Career path planning	- Path definition - Progress tracking - Development planning	Clear career progression
Training history	- Course records - Certification tracking - Skill development	Complete training records
Certification tracking	- Certification management - Expiration tracking - Renewal reminders	Organized certification management

Attendance Management

The Attendance Management module provides tools for tracking and managing employee attendance, time-off, and work schedules.

Feature	Key Features	User Benefit
Time tracking	- Clock in/out - Break tracking - Overtime monitoring	Accurate time recording
Leave management	- Leave requests - Approval workflow - Balance tracking	Organized leave administration
Absence tracking	- Absence recording - Pattern analysis - Reporting	Clear absence monitoring
Overtime management	- Overtime tracking - Approval workflow	Controlled overtime handling
Schedule management	- Shift scheduling - Calendar integration	Efficient schedule management
Attendance reporting	- Employee reports - Analytics	Comprehensive attendance reporting

Job Offers and Applications

The Job Offers and Applications module streamlines the process of creating and managing job offers and handling applications.

Feature	Key Features	User Benefit
Job offer creation	- Offer generation - Template management - Customization options	Streamlined offer creation
Application form customization	- Form builder - Field management - Validation rules	Flexible application forms
Application tracking	- Status monitoring - Progress tracking - Communication history	Clear application oversight
Document generation	- Automated generation - Template management	Efficient document creation

Project Management

The Project Management module provides comprehensive tools for managing projects, tasks, and team collaboration. This system enables efficient project tracking, resource allocation, and progress monitoring.

Feature	Key Features	User Benefit
Project planning and tracking	- Project creation and setup - Timeline management - Resource allocation - Progress monitoring - Milestone tracking	Clear project timelines and resource allocation
Task management	- Task creation and assignment - Priority setting - Deadline management - Status tracking - Task categorization - Progress reporting	Organized workflow with clear responsibilities
Team collaboration	- Team member assignment - Role definition - File sharing - Activity tracking	Improved communication and coordination
Timesheet management	- Time tracking - Project billing - Report generation - Approval workflow	Accurate time tracking and billing
Project reporting	- Progress reports - Cost tracking - Export capabilities - Dashboard views	Data-driven decision making and progress monitoring

Finance Management

The Finance Management module provides comprehensive tools for managing financial operations, including orders, invoices, payments, and cost centers.

Feature	Key Features	User Benefit
Order management	- Order creation and tracking - Order types management - Approval workflow - Status monitoring - Document generation - History tracking - Integration with inventory	Streamlined order processing and tracking
Invoice management	- Invoice generation - Payment tracking - Due date monitoring - Payment processing - Reconciliation - Reporting	Efficient billing and payment tracking
Payment processing	- Payment scheduling - Multiple transactions methods - Transaction tracking - Reconciliation - Error handling - Audit trail - Security controls	Secure and organized payment handling
Cost center management	- Cost allocation - Expense monitoring - Reporting - Analysis tools - Performance metrics	Better financial control and budget management
Supplier management	- Supplier profiles - Contract management - Document management - Compliance monitoring	Improved vendor relationships and performance tracking
Business contracts	- Contract creation - Approval workflow - Renewal tracking - Due to date filtering - Document storage - Access control	Organized contract management and compliance
Order journal	- Transaction recording - Status tracking - History management - Audit trail - Reporting - Search capabilities - Export functionality	Complete transaction history and audit trail over orders

Operations Management

The Operations Management module provides tools for managing day-to-day operations, including approvals, accommodations, cases, and asset management.

Feature	Key Features	User Benefit
Approval management	- Workflow configuration - Multi-level approvals - Status tracking - Notification system - History logging - Reporting	Streamlined decision-making process
Accommodation management	- Room allocation - Maintenance tracking - Cost management - Guest management - Reporting - Integration with HR	Efficient resource allocation
Case management	- Case creation - Priority setting - Assignment workflow - Status tracking - Communication history - Document management - Resolution tracking	Organized handling of operational issues
Vehicle management	- Fleet tracking - Maintenance scheduling - Usage monitoring - Cost tracking - Driver assignment - Document management - Fuel Cards management - Reporting	Better fleet utilization and maintenance
Asset management	- Asset tracking - Maintenance scheduling - Depreciation calculation - Location management - Assignment tracking - Cost monitoring - Reporting	Improved asset tracking and maintenance
Organization management	- Structure definition - Department management - Role assignment - Reporting hierarchy - Access control - Documentation	Clear organizational structure and roles
GDPR compliance	- Data protection - Consent management - Privacy controls - Audit trails - Documentation - Training records - Compliance reporting	Ensured data protection and regulatory compliance
Profile management	- User profiles - Access control - Preference settings - Activity tracking - Security settings - Integration options - Customization	Personalized user experience and access control
Settings management	- System configuration - User preferences - Security settings - Integration setup - Workflow rules - Notification settings - Backup configuration	Flexible system configuration and customization

Key Features Across All Modules

Document Management

Feature	User Benefit
Digital document storage	Secure and accessible document repository
Version control	Accurate document history and tracking
Document templates	Consistent document creation
Secure access control	Protected sensitive information
Document expiration tracking	Automated compliance management
Bulk document operations	Efficient document handling
Document search and retrieval	Quick access to needed information

Reporting and Analytics

Feature	User Benefit
Custom report generation	Tailored insights for decision making
Data visualization	Clear understanding of complex data
Export capabilities	Flexible data sharing and analysis
Real-time analytics	Immediate insights for quick decisions
Performance metrics	Clear measurement of success
Compliance reporting	Ensured regulatory compliance
Trend analysis	Better forecasting and planning

User Management

Feature	User Benefit
Role-based access control	Secure and appropriate access levels
Permission management	Granular control over user capabilities
User activity tracking	Enhanced security and accountability
Multi-language support	Global accessibility
User preferences	Personalized user experience
Security settings	Protected system and data
Audit logging	Complete activity history

Integration Capabilities

Feature	User Benefit
API access	Flexible system integration
Third-party integrations	Extended functionality
Data import/export	Easy data migration and sharing
System synchronization	Consistent data across platforms
Webhook support	Automated system interactions
Custom integration development	Tailored system connections
Data migration tools	Smooth system transitions

Communication Tools

Feature	User Benefit
Email notifications	Timely updates and alerts
In-app messaging	Efficient internal communication
Template management	Consistent communication
Automated alerts	Proactive issue notification
Communication history	Complete interaction records
Multi-channel support	Flexible communication options
Custom notification rules	Personalized alert preferences

Security Features

Feature	User Benefit
Data encryption	Protected sensitive information
Secure authentication	Safe system access
Access logging	Enhanced security monitoring
Compliance monitoring	Ensured regulatory compliance
Data backup	Protected against data loss
Privacy controls	Protected user privacy
Security audit tools	Proactive security management

System Requirements

Technical Requirements

Feature	User Benefit
Modern web browser	Accessible from any device
Internet connection	Remote access capability
Secure network access	Protected data transmission
Supported operating systems	Wide device compatibility
Mobile device compatibility	Flexible access options
Minimum system specifications	Optimal performance
Required plugins or extensions	Enhanced functionality

User Requirements

Feature	User Benefit
User training	Effective system utilization
Access credentials	Secure system access
Role assignments	Clear responsibility structure
Security awareness	Protected system and data
Compliance knowledge	Ensured regulatory compliance
System familiarity	Efficient system usage
Support contact information	Quick issue resolution