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📘 How to Use a Recruitment Agency

Welcome to Pulsawork! This system is designed to simplify and automate processes in staffing agencies and streamline the management of employees, candidates, and recruitment workflows. This guide walks you through the system – from configuration to automation.

1. 🧭 Introduction to the Pulsawork System

Pulsawork is a modern tool for staffing agencies that helps optimize recruitment and employee management. It enables you to:

  • manage orders,
  • generate contracts,
  • automate processes.

2. ⚙️ Getting Started and System Setup

Before starting, configure some basic settings.

🔸 Organizational Unit Setup

  • Business units: represent employers (linked to registration number)
  • Other units: e.g. branches, departments, internal segments

🟣 Recommendation: Start with a business unit – it is the system’s foundation.

🔸 Job Position Setup

Important for contracts and recruitment.

Steps:

  1. Create job positions
  2. Define requirements and responsibilities
  3. Configure pre-filled templates

3. 📋 Order Types and Their Use

The system supports various order types based on client needs.

👥 Recruitment Orders

  • For: clients seeking candidates only
  • Goal: deliver candidates without contracts

Steps:

  1. Go to Orders
  2. Select Recruitment Order
  3. Enter details (number of candidates, position requirements)

👷‍♂️ Employment Orders

  • For: clients requiring employees under contract
  • Goal: assign employee to client

Steps:

  1. Go to Orders
  2. Select Employment Order
  3. Define contract period, position, and terms

4. 🤖 Automations in Pulsawork

The system includes tools that save time and reduce errors.

🔔 Automated Notifications

  • Contract expiry: warning before end
  • Notify accountant: after contract is signed

🔁 Automatic Employee Assignment

  • After order confirmation → auto-link to contract
  • Auto-generate contract documents

5. 🏢 Recruitment Process and Management

Manage recruitment through Hiring Rooms.

🛠️ Creating a Hiring Room

  1. Go to Hiring Rooms
  2. Select New Room
  3. Define recruitment phases + positions

⚙️ Process Automation

  • Auto-generate contracts after recruitment
  • Convert candidate to employee