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Job Offers Application Management Manual

The Job Offers App is a user-friendly tool designed to help HR teams easily create, manage, and publish job offers. It allows you to handle the entire recruitment process — from posting open positions to managing candidate applications — all in one place. The app offers features like filtering, duplicating, archiving offers, customizing application forms, and tracking publications to streamline your hiring process.

1. Overview

The Job Offers application is a comprehensive tool for managing job postings and recruitment processes. It allows HR personnel to create, manage, and publish job offers, as well as handle applications from candidates.

2. Accessing the Job Offers Module

  1. Log in to the system
  2. Navigate to the HR section in the dashboard
  3. Click on the "Jobs" menu item
  4. You will be taken to the Job Offers list view

3. Job Offers List

Viewing Job Offers

  • The list shows all job offers in a table format
  • Each row displays key information about the job offer
  • You can sort the list by clicking on column headers

Filtering Options

You can filter job offers using the following criteria:

Basic Filters

  • Title: Search by job title
  • Location:
  • City
  • Region/State
  • Country
  • Hiring Room: Select specific hiring rooms

Special Categories

  • Valid for disabled persons
  • Valid for graduates
  • Valid for students

Status Filters

Job offers can be filtered by their status: - All - Drafts - Published - Archived

4. Creating a New Job Offer

Basic Information

  1. Click the "Add Job Offer" button
  2. Fill in the following required fields:
  3. Job Title
  4. Description
  5. Number of Openings
  6. Contact Information:
    • Contact Person
    • Contact Email
    • Contact Phone

Job Details

Workplace Information

  • Workplace Type
  • Street Address
  • City
  • Postcode
  • Country
  • State/Region

Contract Details

  • Contract Type
  • Work Schedule
  • Work Shift
  • Seniority Level
  • Work Level

Salary Information

  • Salary Type
  • Minimum and Maximum Salary
  • Currency
  • Variable Remuneration (if applicable)
  • Additional Salary Information

Requirements

  • Education Requirements
  • Driver's Licenses
  • Citizenships
  • Eligibilities
  • Age Range
  • Gender Requirements
  • Specialization
  • Years of Practice

Offer Configuration

Application Settings

  • Login Required
  • CV Required
  • Language Selection
  • Boarding Date
  • Notes for Candidates

Target Groups

  • Enable/disable for graduates
  • Enable/disable for students
  • Enable/disable for disabled persons

5. Managing Job Offers

Actions Available

  1. View Details: Click the eye icon to view full job offer details
  2. Edit: Modify existing job offers
  3. Duplicate: Create a copy of an existing job offer
  4. Archive: Move job offers to archive when no longer active
  5. Delete: Remove job offers (if soft delete is enabled)

Status Management

Status Description
Draft Initial state when creating a job offer
Published When the job offer is ready and visible to candidates
Archived When the job offer is no longer active

6. Application Forms

Managing Application Forms

  1. Click the "Application Forms" button in the top right
  2. Create and manage different application forms for job offers
  3. Configure form fields and requirements
  4. Link forms to specific job offers

Publications

Managing Publications

  1. Access the Publications section
  2. View all published job offers
  3. Manage publication status
  4. Track application submissions

7. Best Practices

Creating Job Offers

  • Always fill in all required fields
  • Provide clear and detailed job descriptions
  • Set appropriate requirements and qualifications
  • Include accurate salary information
  • Specify clear contact information

Managing Applications

  • Regularly check new applications
  • Update job offer status when positions are filled
  • Archive completed job offers
  • Keep contact information up to date

Publication Management

  • Review job offers before publishing
  • Ensure all required information is complete
  • Monitor application submissions
  • Update status as needed

8. Security Notes

User Permissions

Only users with appropriate permissions can: - Create new job offers - Edit existing offers - Manage application forms - View applications - Archive or delete job offers

Data Handling

  • Sensitive information should be handled according to company policies
  • Follow data protection guidelines when managing candidate information

9. Troubleshooting

If you encounter any issues:

  1. Check if all required fields are filled
  2. Verify contact information is correct
  3. Ensure you have the necessary permissions
  4. Contact system administrator if problems persist

10. Support and Resources

If you encounter issues or have questions:

  • Contact your HR Administration for guidance.
  • Online Resources: Check the Pulsawork Help Center for tutorials and FAQs.
  • Pulsawork Support: Reach out via the support portal.

This detailed manual helps you use Pulsawork’s Job Offers App efficiently, from simple searches to bulk actions and AI-powered data extraction. Happy recruiting! 🚀

Note: This manual provides a comprehensive overview of the Job Offers application. For specific questions or additional support, please contact your system administrator or HR department.

11. Frequently Asked Questions (FAQ)

How do I create a new job offer?

Navigate to the Job Offers list and click the "Add Job Offer" button. Fill in required fields like Job Title, Description, and Contact Information, then save.

Can I duplicate an existing job offer?

Yes, use the "Duplicate" action next to the selected job offer. This creates a copy you can edit and republish.

What are the status options for job offers?

Job offers can be Draft, Published, or Archived. Use these statuses to control visibility and manage your offers.

How do I filter job offers by status or location?

Use the filtering options at the top of the Job Offers list. Filters include Title, Location, Hiring Room, and Status.

Is it possible to create application forms linked to specific job offers?

Yes. Go to "Application Forms", create or edit a form, and link it to selected job offers.

How do I publish a job offer after creation?

After filling in the details, change the status from Draft to Published to make the offer visible to candidates.

How can I manage publications and see where a job offer is published?

Access the Publications section to track published job offers, manage their status, and monitor applications.

Can I set special target groups for my job offers?

Yes, during offer creation or editing, you can enable or disable options for graduates, students, or disabled persons.

What happens when I archive a job offer?

Archiving moves the job offer out of active listings. It remains saved but is no longer visible to candidates.

Who can create, edit, or delete job offers?

Only users with appropriate permissions can perform these actions. Contact your administrator if options are missing.

How does the page look like?

Job Offers Table Example

How does the page look like?

Job Offers Application Form Table Example