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📊 Reports Management – User Manual

Welcome to the Reports Management section of the PULSAWORK platform!
This module provides insights across various domains like HR, recruitment, attendance, and more. Whether you're an HR specialist, recruiter, or manager, this section helps you make informed, data-driven decisions through structured reports and filtering options.

🧭 1. How to Access Reports

To access the reporting dashboard:

  1. Log in to the system.
  2. Go to Reports from the main navigation menu.
  3. Choose from the list of available reports.

📋 2. List of Available Reports

1. Candidates by Stage

  • What it shows: Number of candidates at each stage of recruitment.
  • Use case: Monitor candidate pipeline and hiring progress.
  • Source App: Hiring Rooms
  • Filters: Hiring Room

2. Candidate Stage Time

  • What it shows: Average duration candidates spend in each recruitment stage.
  • Use case: Identify bottlenecks in hiring.
  • Source App: Hiring Rooms
  • Filters: Hiring Room, Candidate

3. Candidate Rejections

  • What it shows: List of rejected candidates with reasons.
  • Use case: Analyze rejection trends.
  • Source App: Hiring Rooms
  • Filters: Hiring Room, Date Range

4. Recruiter Stats

  • What it shows: Recruiter performance statistics over time.
  • Use case: Evaluate recruiter efficiency.
  • Source App: Hiring Rooms
  • Filters: Date Range

5. Publications Sources

  • What it shows: Source of job applications (e.g. job boards).
  • Use case: Analyze source effectiveness.
  • Source App: Job Offers
  • Filters: Hiring Room, Date Range

6. Candidates Interactions

  • What it shows: Interview and communication timeline with candidates.
  • Use case: Monitor follow-ups.
  • Source App: Hiring Rooms
  • Filters: Date Range, Candidate, Recruiter

7. Published by Recruiter

  • What it shows: Job ads published per recruiter.
  • Use case: Track recruitment efforts.
  • Source App: Job Offers
  • Filters: Date Range, Recruiter

8. Engagement and Termination Tables

  • What it shows: Employee joinings and leavings over time.
  • Use case: HR turnover analysis.
  • Source App: Employees
  • Filters: Employee, Unit, Position, Engagement/Termination Dates

9. Monthly Attendance

  • What it shows: Attendance summaries by month.
  • Use case: Spot trends or absences.
  • Source App: Attendance
  • Filters: Department, Contract Type

10. Absence Attendance Report

  • What it shows: Detailed list of employee absences.
  • Use case: Track sick leave and other absences.
  • Source App: Attendance
  • Filters: Department, Date Range

11. Fluctuations

  • What it shows: Trends in workforce size.
  • Use case: HR workforce planning.
  • Source App: Employees
  • Filters: Date Range

12. Employments Stats

  • What it shows: Trends in workforce size and diversity.
  • Use case: HR workforce planning.
  • Source App: Contracts and Temporary Employment Orders
  • Filters: Year, Month, Order, Manager, Nationality

🎛️ 3. Filtering Options

Each report comes with built-in filters that allow narrowing data:

Filter Type Description
Date Range View data within a selected period.
Hiring Room Focus on specific recruitment rooms.
Recruiter Filter by assigned recruiter.
Employee View data specific to one or more employees.
Unit/Department Analyze specific teams, branches, or groups.
Contract Type Filter based on employment contract.

📤 4. Exporting Reports

Most reports support export options: - Export as .XLSX - Exported data reflects the applied filters

✅ 5. Summary

The Reports Management module offers essential insights for HR and recruitment operations. By using filters, linked apps, and export functions, you can turn data into action and optimize workforce decisions.

🔗 For advanced options, check Settings to manage report access, types, and categories.

❓ 6. FAQ

HHow do I access the reports?

Navigate to Reports from the dashboard menu.

HCan I export reports?

Yes. Look for the Export button in each report view.

HWhy don’t I see the data I expected?

Double-check the filters and date range. The report may reflect only partial or filtered data.

HAre reports updated in real-time?

Most reports update in real-time or at set intervals depending on the data source.

HWho has access to these reports?

Access is based on user roles and permissions. Contact your administrator if you’re missing access.