Skip to content

Task App User Guide

Welcome to the Task App! This guide will help you understand how to use the application to manage your tasks effectively. The Task App allows you to create, organize, and track tasks with different priorities and due dates.

1. Introduction

The Task App is a simple task management tool that helps you organize and track your work efficiently. It features a priority-based board view with color-coded columns (Urgent, High, Medium, Low) to help you focus on what matters most. You can create, assign, and monitor tasks, set due dates, and attach relevant files.

Key features include:

  • Priority-based task organization
  • Multiple view options (Today's Tasks, Assigned Tasks, All Tasks)
  • Detailed task cards with essential information
  • Task creation and assignment capabilities
  • Due date tracking
  • File attachment support

Whether you're managing personal tasks or coordinating team projects, the Task App provides the tools you need to stay organized and productive.

2. Getting Started

Accessing the Task App

  1. Log in to your account
  2. Navigate to the Task App section in the dashboard
  3. You'll see your tasks organized in a board view

Understanding the Task Board

The Task Board is divided into four priority columns:

  1. Urgent (Red) - High-priority tasks that need immediate attention
  2. High (Orange) - Important tasks that should be completed soon
  3. Medium (Green) - Regular priority tasks
  4. Low (Blue) - Tasks that can be completed when time permits

3. Viewing Tasks

You can view your tasks in three different ways:

  1. My Tasks for Today - Shows tasks assigned to you for the current day
  2. Assigned Tasks - Displays tasks you've assigned to others
  3. All Tasks - Shows all tasks you have access to

Task Card Information

Each task card displays:

  • Task title
  • Task ID number
  • Creation date and time
  • Due date (if set)
  • Task type (if assigned)
  • Owner and responsible person
  • Number of attachments (if any)

4. Managing Tasks

Creating a New Task

  1. Click the "+" button in the top right corner
  2. Fill in the task details:
  3. Title
  4. Description
  5. Due date (optional)
  6. Priority level
  7. Assignee
  8. Task type
  9. Click "Save" to create the task

Updating a Task

  1. Click on the task card you want to update
  2. Make your changes in the task form
  3. Click "Save" to update the task

Changing Task Priority

  1. Click the three dots menu on the task card
  2. Select "Change Priority"
  3. Choose the new priority level

Closing a Task

  1. Click the checkmark icon on the task card
  2. Confirm that you want to close the task

Deleting a Task

  1. Click the three dots menu on the task card
  2. Select "Remove"
  3. Confirm the deletion

5. Task Features

Focus Mode

  • Click the flash icon on any priority column to focus on tasks of that priority
  • Click again to exit focus mode

Attachments

  • You can attach files to tasks
  • The number of attachments is shown on the task card
  • Click on the attachment icon to view or download files

Task Types

  • Tasks can be categorized by type
  • Each type may have a different color for easy identification

6. Filtering and Searching

Using Filters

  1. Click the funnel icon in the top right
  2. Set your filter criteria:
  3. Date range
  4. Task type
  5. Click "Apply" to filter tasks

Searching Tasks

  1. Use the search bar at the top
  2. Type keywords related to the task you're looking for
  3. Press Enter or click the search icon

7. Viewing Closed Tasks

  • Toggle the "Show Closed Tasks" checkbox to view or hide completed tasks
  • Closed tasks will show their completion date

8. Best Practices

  1. Prioritize Effectively
  2. Use the priority levels to indicate task importance

  3. Update priorities as needed

  4. Set Realistic Due Dates

  5. Always set due dates for time-sensitive tasks

  6. Review due dates regularly

  7. Use Task Types

  8. Categorize tasks appropriately

  9. This helps with organization and filtering

  10. Keep Tasks Updated

  11. Close tasks when completed
  12. Update task status regularly
  13. Add relevant attachments

9. Getting Help

If you need assistance: 1. Contact your system administrator 2. Refer to this documentation 3. Check with your team members for task-specific questions

10. Tips and Tricks

  • Use focus mode to concentrate on high-priority tasks
  • Regularly review and update your task list
  • Use the search function to quickly find specific tasks
  • Take advantage of filters to organize your view
  • Keep task descriptions clear and concise

11. Frequently Asked Questions (FAQ)

How do I create a new task?

To create a new task, click the "+" button in the top right corner, fill in the task details, and click "Save."

How can I change the priority of a task?

Click the three dots menu on the task card, select "Change Priority," and choose the new priority level.

What is Focus Mode?

Focus Mode allows you to concentrate on tasks of a specific priority. Click the flash icon on any priority column to activate it.

How do I attach files to a task?

When creating or updating a task, you can attach files by clicking the attachment icon and selecting the files you want to add.

Can I view closed tasks?

Yes, toggle the "Show Closed Tasks" checkbox to view or hide completed tasks.

How do I search for a specific task?

Use the search bar at the top, type keywords related to the task, and press Enter or click the search icon.

What should I do if I need help?

If you need assistance, contact your system administrator, refer to this documentation, or check with your team members for task-specific questions.

How does the page look like?

Tasks Application Example